Capitol Consultants

(803) 252-1087

P.O. Box 1763
Columbia, South Carolina 29202

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Work With Experts

Association Management

We provide a wide range of services, from full-service association management to project specific management. Our mission is to manage the operations of your association in a professional manner with the focus on serving the membership.

 
Business Brainstorm

At Capitol Consultants, we follow one simple rule: "We don't make policy, we implement your policy."

Capitol Consultants provides full-service management services for twenty local, statewide, and national associations.  We handle the day-to day operations of associations in a professional manner with the focus on serving the membership. 


Our system allows association leaders to concentrate on policy issues instead of the day-to-day administration. Our staff provides an affordable, high degree of professionalism, executive management expertise and technological resources. By contracting with Capitol Consultants for Association Management, your association will benefit from more cost-effective management solutions and a higher level of service and benefits. More and more associations are turning to association management because of the added value.

 
Innovative Services.
Successful Implementation.

At Capitol Consultants, your business comes first. We tailor all our services to suit each client, because no two businesses are alike. Our experts develop ideas that solve our clients’ most complex and pressing organizational challenges. Below are just a few of the ways we can help you grow.

Board Management

Our staff assists your Board of Directors and association leadership in the management of the Association by providing successful training and leadership. This includes Board of Director Training, committee chair leadership training and goal setting.

More specifically: 

  • Coordinate Board and Committee orientation and training 

  • Yearly Officer and Board planning retreats 

  • Review and write bylaws, policies and procedures manuals 

  • Record and transcribe Board and Committee meeting minutes 

  • Assist Officers and Chairs in effectively managing meetings 

  • Utilize trained,  professional staff to manage the activities of the association as directed by the Officers and Board Members

Communications & Marketing

Capitol Consultants is adept at creating and developing effective communications tools for your association.  From custom-designed newsletters and magazines to electronic communications and websites, we provide full management of your communication needs, including:  

 

  • Newsletters, Magazines, Annual Reports via hard copy or electronically

  • Media and Public Relations, including press & news releases, op-eds, press kits, and speech writing

  • Website design and maintenance, including listserv hosting and online event registration

  • Special event promotions and brochure designing

  • Event Marketing via direct mail, electronic mail, website communications, fax and phone messages to ensure successful and profitable events

  • Management of all communications to ensure a branded message for your association

Financial Management

Capitol Consultants provides professional financial management services in coordination with your policies and procedures.  

  • Daily bookkeeping Services

  • Accounts receivables and payables 

  • Online credit card processing 

  • Member dues invoicing and collections 

  • Budget preparation in consultation with the Board and treasurer 

  • Monthly financial reporting to the Board in a clear and easy to read format 

  • Audit and tax filing management & reporting 

  • Preparation of all yearly financial statements 

  • Investment and fund management

 

Because of our significant fund balances, we are able to negotiate the best and most cost effective banking services for our associations.

Fundraising

Capitol Consultants develops and manages effective fundraising programs. Dues income alone is no longer sufficient for an association to survive. Non-dues income through fundraising activities is a must in today's economy. 

 

Some Examples:  

  • Yearly sponsorship opportunities to support association activities

  • Associate membership opportunities

  • Trade show programs

  • Grant writing assistance

  • Print and Website advertising sales

  • Fundraising campaigns

  • Affinity and non-dues revenue generating programs

  • Direct mail campaigns

Meeting & Event Planning

Our staff plans and executes more than 1,600 meetings and conferences annually.  We have unparalleled success in all aspects of planning from monthly board meetings to major conventions and trade shows. We place considerable meeting planning professionals on site to ensure the success of the meeting, golf tournament, seminar, educational offering, convention or trade exposition. We have the staff capacity for any type of event.

 

We provide:

  • Site selection services

  • Contract negotiations

  • Design and publication of promotional and marketing materials

  • Onsite meeting and registration management

  • Sponsorship and advertising sales

  • Creative and innovative conference planning

  • Menu and special event planning

  • Pre- and post-meeting evaluations

  • Best possible pricing due to our volume buying and industry connections

Member Recruitment & Retention

Capitol Consultants understands that the association is only as strong as the membership. A strong and involved membership is the lifeblood of an association. We also recognize the importance of not only getting new members, but retaining current members. Our professional staff focuses on providing your members with the highest level of customer service.

 

Specific Examples:  

  • Development and maintenance of accurate membership database   

  • Prospective membership promotion and marketing
  • Design, maintenance and publication of print and online membership directories

  • Ongoing membership retention efforts

  • New member orientation programs and events

  • Prompt response and management of member requests for information and service

Program Development

Professional education and training is a cornerstone member service for many associations.  Capitol Consultants staff plans, develops and implements effective education programs for association members.  

 

Examples:

  • Seminar development and management

  • Online training programs

  • Certification program development and maintenance

  • Effective marketing and promotion of education programs

  • Speaker identification and fee negotiation

  • Onsite seminar management, including registration

  • Evaluation tabulation and reporting

  • Continuing education facilitation and record keeping for members

Strategic Planning

A successful strategic plan keeps the association "on track" and saves time and money. Without a good strategic plan and mission statement, associations tend to stray from its programs and goals and go in many different directions. Richard Davis, the president of Capitol Consultants, is a certified strategic planning facilitator and has facilitated and written strategic plans for more than fifteen associations, chamber and business groups. 

 

Specific Examples of Services: 

  • Strategic planning facilitation

  • Mission statement development

  • Effective review and management of goals and objectives

  • Member and nonmember surveys

  • Review of internal and external trends

  • Monitor the strategic plan to ensure Board review

Extended Services

Capitol Consultants offers a number of other related media, legislative and management services. Our staff has a wealth of knowledge and experience - let us customize services to fit your needs. 

  • Media Consultation 

  • Press Releases/ Letters to the Editor/ Opinion Editorials 

  • Ballot Counting 

  • Polling 

  • Political Consulting 

  • Branding 

  • Environmental Consulting Services 

  • Meeting Planning 

  • Permitting 

  • Speech Writing 

  • Editing 

  • Printing 

  • Strategic Legislative Planning

Interim Management

Associations of all sizes, missions and goals warrant various needs from a management firm. Capitol Consultants can tailor a management agreement that best serves the needs of any association. 

 

  • Short-term association management

  • Stand alone convention management

  • Seasonal management

  • Interim executive director roles 

  • Grant management

  • Financial reorganization

  • Fundraising

  • Special events